Vegas Open Network Wiki:Privacy policy

Purpose

This policy explains how VONet collects, uses, protects, and shares personal information. We value transparency and are committed to protecting the privacy of our volunteers, supporters, network participants, and website visitors.

1. What We Collect

We may collect the following types of information:

a. Volunteer and Participant Data

• Name, phone number, and email address
• Emergency contact information
• Skills, availability, and waiver signatures

b. Donor Information

• Name, email address, and billing information
• Donation history and preferences
• Optional public recognition preferences

c. Website and Online Tools

• IP addresses and basic browser/device data
• Pages visited on vonet.org
• Form submissions (e.g., sign-ups, contact forms)

d. Network Use (Commons Infrastructure)

• VONet does not monitor content or traffic of participants connected through the community network
• We do not log or inspect individual internet activity unless required by law or for system integrity

2. How We Use Information

We use personal information to:

• Communicate with volunteers and donors
• Coordinate installations, events, and trainings
• Issue tax receipts or thank-you messages
• Improve our website and outreach efforts
• Maintain safety, transparency, and legal compliance

We do not sell or rent personal data. Ever.

3. Data Storage and Protection

• All records are stored securely, either encrypted or access-restricted
• Access is limited to authorized staff or volunteers on a need-to-know basis
• Paper files, if any, are kept in locked storage and securely destroyed when no longer needed

4. Email and Communications

If you sign up for emails or newsletters, we may contact you about:

• Upcoming events, volunteer opportunities, or project updates
• Donation campaigns or impact stories

You can unsubscribe at any time using the link provided in our emails or by contacting us directly.

5. Cookies and Tracking

• Our website uses minimal cookies to support basic functionality and analytics
• We do not use behavioral advertising, third-party ad tracking, or personalized data profiling

6. Your Rights

You may request:

• A copy of your personal data
• Corrections to your information
• Deletion of your data (unless required to retain it by law)

To request access or updates, email us at privacy@vonet.org.

7. Children’s Data

We do not knowingly collect personal information from children under 13. Any youth volunteers must have a parent or guardian sign required forms.

8. Legal Requests

We may disclose personal information if legally required to do so by court order, subpoena, or valid law enforcement request.

9. Fiscal Sponsor Policies

If VONet is operating under a fiscal sponsor, their data policies and privacy requirements may also apply. In the event of a conflict, the stricter policy will be followed.

10. Policy Updates

This policy may be updated periodically. Significant changes will be posted on our website and noted in communications. The effective date will always be listed.